split pdf invoices

Video instructions and help with filling out and completing split pdf invoices

Music hello today I'm going to discuss one of the most popular questions we receive when it comes to invoice automation and that is how do we configure a be flexi capture to split invoices well this is a very tricky question because everybody wants to do this with their own different logics so we need to remember that flexi capture provides a workflow engine that may be used to split these invoices now we control the logic of splitting that invoice whether it be by page number or maybe we're looking for an instance of an invoice number on every page and you know we can use a combination of pieces of logic using the workflow engine within flexi capture to determine this now what I'm gonna do is I'm actually going to show you how I set up a workflow to do this within my project once again the way you implement it and some of the logic you use to do automatic splitting may differ but nonetheless the product does support it so what I have is a batch type I call it my invoice splitting batch type and if you have done any investigating it ABI you realize that batch types are a way for us to have a same project but we can use multiple different workflows and kind of segregate documents that way through workflows on each of their own batch types so I have an invoice splitting batch type and what you'll notice here very quickly is that we have a custom workflow with this custom workflow has three custom options that we've added two of these are scripts those are the user types then we use a recognition step which is an out-of-the-box type now the first thing we're going to do is split the batch into single page documents the next thing we'll do is we'll tell the software to recognize every single page document now what it's going to do here is obviously look for the vendor and those type of details but it's also gonna look for the common fields that we find on invoice whether that be invoice number dates and those sort of things next we're going to analyze every single page and determine when we can group those documents together here's a special hint this is where the custom logic of the application comes into place you may do your invoice splitting different me and that's okay neither of us are right or wrong but that's the power behind the engine here and then the last step which is an out-of-the-box step here is the recognition step and you'll see this actually happens the second time because we did it earlier now that they've been merged together the recognition step here will allow us to really have the software recognize the document again and therefore we get good clean and voice extraction results so that's what we have going on here I'm gonna just show